JOB TITLE:BENEFITS ADMINISTRATOR
SALARY LEVEL:SALARY SCHEDULE
DEPARTMENT:HUMAN RESOURCES
REPORTS TO:DIRECTOR OF PERSONNEL
FLSA STATUS:NON-EXEMPT
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The position of Benefits Administrator includes the preparation of payrolls and related reports for employees. A degree of confidentiality must be maintained by the position. A listing of job responsibilities follows:
1. Complete knowledge of the health insurance program including rules and regulations, claim processing,
enrollments and other items related to employee benefits.
A general knowledge of the following is also necessary:
- all salary schedules and negotiated agreements
- salary protection coverage and how to complete the employer portion of the required forms
- option period meetings and changes
2. Assists with coordination of the Section 125 enrollment and verification that all employees have completed the
enrollment as well as new employee benefit options
3. Maintains EGID enrollment for all participating employees, making necessary updates when required, and
distributing COBRA packets to all termed employees and/or aged out dependents.
4. Oversees FMLA processes to ensure district compliance including proper documentation and communication
between employee and district. Works with site leave clerks to ensure that all qualifying employees submit the
appropriate paperwork, and collaborates with the Payroll office to ensure timely submission of state paid maternity
leave forms.
5. Manages all Leave of Absence requests. Mails intent notifications for upcoming school year to employees on
Leave of Absence as directed under district negotiated agreements.
6. Manages district donated leave program.
7. Assists district staff transitioning from active to retired status. Provides guidance regarding state insurance options,
after-tax deductions, and district leave transfer/payout policies.
8. Collaborates with Payroll office to facilitate 1095 distribution and filing, as well as ensure IRS requirements and
timelines are met.
9. Coordinates deductions with the Leave Specialist and Payroll Coordinator when necessary.
10. Other duties and responsibilities as assigned by Director of Personnel and Assistant Superintendent of Human
Resources.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Associates degree required.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.
